Reimbursement of contractor expenses code#
Reimbursement of contractor expenses professional#

No meal per diem is allowed on one day trips.

If meals are provided at the meeting or event, no meal per diem is allowed.

No receipts are required for meals and incidental expenses (these are reimbursed on a per diem basis).

Campus policy applies regarding whether or not lodging receipts are required.

All Oregon cities are currently low cost cities.

The per diem equals the federal rates using the IRS's High-Low Substantiation Method.

Contractor signs the contractor travel reimbursement request, provides required receipts, and sends it to the institution's contract representative as designated in the contract.įor current rate information, see Appendix of this policy.

Contractor completes the institution's contractor travel reimbursement request.

If expense reimbursements are permitted, contractor reviews the Contractor Travel Reimbursement Policy for allowable expenses.

Vice President for Finance and Administration or designee determines institutional rates (if set below OUS-wide rates).

Delegates institution position to grant case by case exceptions to this policy.

Reviews and ensures proper documentation within contractual limits and policy.

Contract officer determines if there is a reasonable business purpose to authorize reimbursement of contractor travel expenses.

If the institution adheres to this OUS policy, the institution has these additional responsibilities:.

Vice President for Finance and Administration or designee determines if the institution will adhere to this OUS policy.

Responsibilities relating to contractor travel reimbursements include the following: Institution Contract Representative: The named representative in the contract or the institution Director/Manager of Purchasing and Contract Services.Ĭontractor: An entity awarded a contract to furnish an institution goods, services, or work.Įntity: A natural person capable of being legally bound, sole proprietorship, corporation, partnership, limited liability company or partnership, limited partnership, profit or nonprofit unincorporated association, business trust, two or more persons having a joint or common economic interest, or any other person with legal capacity to contract, or a government or governmental subdivision. Institution: One of the seven universities within the Oregon University System or the Chancellor's Office. 130 APPROVAL AND EFFECTIVE DATE OF POLICYĪpproved by the Associate Vice Chancellor for Finance and Administration/Controller on May 19, 2010.Īll institutional and Chancellors Office personnel with responsibility for monitoring contracts and related expenditures should be knowledgeable of this policy.

United States Internal Revenue Service (IRS).

United States General Services Administration (GSA).

OAR 580.063.0000 - 58, CAPITAL CONSTRUCTION AND CONTRACTING.

Reimbursement of contractor expenses professional#

OAR 558, PURCHASING AND CONTRACTS FOR PERSONAL OR PROFESSIONAL SERVICES AND GOODS AND SERVICES.

Reimbursement of contractor expenses code#

OAR 558, OUS PROCUREMENT AND CONTRACTING CODE.Federal Acquisition Regulations (FAR) 52.232-1, Payments.OUS seeks to ensure that the high-level roles and responsibilities of the Chancellor's Office and the institutions related to contractor travel reimbursements are documented, communicated, and clearly understood and applied.

Note: Contracts vary and some do not allow for travel and expenses to be reimbursed. It is the policy of the Oregon University System (OUS) to reimburse contractors for expenses incurred while traveling on official OUS business as permitted by the contract entered in between an OUS institution and the contractor. In the absence of campus policy and procedures surrounding contractor travel reimbursements, a campus may use this OUS policy. 130 APPROVAL AND EFFECTIVE DATE OF POLICY